Minutes for September 16, 2010 Meeting of the Northlake Public Library District Board of Trustees (unofficial)

MINUTES OF THE REGULAR BOARD MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
SEPTEMBER 16, 2010

The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 6:38 p.m. by Vice President Orlando Rivera. Present were Board members: Salo, Blaskey, Gutierrez, Salutric, Rivera. Also present were Sharon L. Highler, Library Director, and Mary Jane Garrett, Head of Technical Services. Absent Board members: O’Cull, Teets.

The agenda was approved by the Board.

The Board read and approved the following: the minutes of the regular Board meeting of August 19, 2010; the executive session minutes of May 26, 2010; and the executive session minutes of August 19, 2010. Approval was on a motion by Blaskey with a second by Salo.

The Board read and accepted the following: the Treasurer’s Reports of August 31, 2010; the Bills Payable/Paid Report for September 16, 2010; the Revenue and Expense Report for August 2010; and the Statistical Circulation and Acquisitions Report for August 2010. Acceptance of the above reports was on a motion by Blaskey with a second by Salutric. Roll call vote:

Grand total of all payables listed for September: $60,253.72.

The librarians’ reports were read and accepted with the appreciation of the Board.

There was nothing to report from President Teets, who was absent.

Vice President Rivera reported that the library district received money from Kiwanis for the yearly licensing for the Early Literacy Station (ELS) computer, Spanish bilingual edition. He wanted to know how much the district can support such fundraising as the Kiwanis Peanut Days. Because the library district is non-profit, the Board was unsure if fundraisers could be hosted on the property. Highler could ask the attorney so the Board would know for next year.

The Board acknowledged the completion of the audit of the Secretary’s minutes for the fiscal year 2009-2010, for the state annual report (IPLAR).

Copies of the IPLAR for fiscal year 2009-2010 were given to the Board. The IPLAR for fiscal year 2009-2010 was accepted on a motion by Salo with a second by Blaskey.

The Board asked about the article in the current library newsletter, looking for someone to be Friends of the Library President. Why was the President being searched for first? Highler replied that Mary Lopez of Adult Services has had people interested in being in a Friends group, but not in being President. After the levy work, Highler will be available to assist with the campaign for a Friends group.

Highler reported on recent news regarding the library systems of Illinois and the Illinois State Library. SWAN, the local catalog, is now an official entity, independent of the Metropolitan Library System (MLS). The director of the Illinois State Library has been invited to several meetings about the systems, but as of September 16 has not attended any.

There will be a meeting for trustees in the MLS system at the Northlake library on September 23 at 6:30p.m. in the program room. Dinner will be included at the meeting. Any trustees wishing to attend, please fill out the signup sheet.

Highler will be attending her LACONI Administrators Section meeting on September 17. The topics will be a report on the Future of Illinois Library Cooperation (FILC) group and what is happening in MLS and the two neighboring systems. Board members received copies of the FILC Draft Plan.

Highler attended a meeting of the Merger Design Team, which consists of representatives from five library systems planning to redesign library services in central and northern Illinois. These systems (including MLS) expect to merge into one large northern system. This is hoped to be in place by the beginning of fiscal year 2011-2012.

For delivery, the team is expecting to receive proposals from several companies, and then will work on deciding a service model.

Highler reviewed and gave Board members a handout summarizing the work by the department heads and the director on the standards in Serving Our Public 2.0. The summary also lists the major impacts or changes to the library district from discussing the standards,

Copies of a draft of the Technology Plan for the library district were given to the Board. Highler requested that the Board table their decision. Board members can contact her with questions and concerns. The final draft also depends on the results from the technology inventory. Copies of the final draft can be sent to the Board. The Board voted to table its decision on a motion by Salo with a second by Gutierrez.

Board members received copies of a handout about the district’s “Green” Plan. The highlighted portion shows what we need to supply information for, and will be considered by department heads at their meeting on September 20. The Board voted to table its decision on a motion by Blaskey with a second by Gutierrez.

The Board voted to approve the Estimate of Revenues for the fiscal year 2010/2011, on a motion by Salo with a second by Gutierrez. Roll call vote:

The Board accepted Ordinance #10-530, Ordinance Providing for Budget and Appropriations of the Northlake Public Library District, Cook County, Illinois, for the Fiscal Year Beginning July 1, 2010 and Ending June 30, 2011, on a motion by Salutric with a second by Gutierrez. Roll call vote:

Board members received copies of a previous truth-in-taxation notice as an example of what they would need to approve at the October meeting. One of the TIF districts in our area will be ending, and this can be classed as new growth. Highler discussed with the Board about the specifics involved with a TIF district ending. On average, there will be no effect on houses or owners that have been here for more than a year. For the truth-in-taxation notice, the amount of the levy needs to be decided. Board members will research truth-in-taxation, levy, TIF, and new growth. The Board voted to table the decision on the truth-in-taxation notice until the October meeting, on a motion by Salo with a second by Blaskey.

The Board voted to go out of the regular meeting and go into Executive Session as per 5 ILCS 120/2 (c)(1): “The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.” The vote was on a motion by Blaskey with a second by Salutric.

The Board came out of the regular meeting at 7:46 p.m.

The regular Board meeting resumed at 8:15 p.m.

No action was taken related to the Executive Session.

No members of the public were present.

The next regular Board meeting is scheduled for October 21, 2010.

The meeting was adjourned at 8:17 p.m.

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