MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
OCTOBER 18, 2012
The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 6:30 p.m. by President Sonya Teets. Present were Board members: Rivera, Salo, Blaskey, Gutierrez, Teets. Absent Board member: Garcia. Also present were: Thomas Mukite II, Board appointee to be Trustee; Sharon L. Highler, Library Director; and Mary Jane Garrett, Head of Technical Services.
The Board approved the meeting agenda with the exception of New Business #5, Trustee Oath of Office, which is to be moved to the top of the agenda. No Executive Session is needed. Approval as described was on a motion by Rivera with a second by Blaskey.
AYES: All.
Thomas Mukite II took the Trustee Oath of Office and was welcomed to the Board. He fills the Trustee position vacated by Michele Ukleja, which ends in April 2013. Appropriate forms were completed and signed for the office of Trustee.
Minutes of the Public Hearing and Board Meeting of September 20, 2012, and of the Special Board Meeting of October 1, 2012, were approved on a motion by Blaskey with a second by Rivera.
AYES: All.
6:33 p.m., Garcia arrived.
The Board read and accepted the following: the Treasurer’s Report of September 30, 2012; the Bills Payable/Paid Report for October 18, 2012; the Revenue and Expense Report for September 2012; and the Statistical Circulation and Acquisitions Reports for September 2012. Acceptance of the above reports was on a motion by Salo with a second by Rivera. Roll call vote:
AYES: Rivera, Salo, Blaskey, Mukite, Garcia, Gutierrez, Teets.
NAYS: None.
ABSENT: None.
Total checks, October: $66,217.71.
The librarians’ reports were read and accepted with the appreciation of the Board. Highler gave a brief report on the Illinois Library Association’s annual conference in Peoria. She won a label printer and rolls for printing there, which she is giving to the library. Circulation will be trying the printer for making labels for items on hold. She and Rich Stronczek, the business manager, have been comparing payroll service companies. Frances Martinez of Technical Services has officially retired. A Trustee orientation was held for Mukite. She has a handout from a recent Trustee workshop for later review. There is a new book on library law due to be published in January of 2013. Copies of the September 25 “Library Law E-News” were given to the Board.
The President had no additional things to report.
Rivera, Vice President, asked about developing an in-house trainer for technology.
Garcia and Mukite were reminded to complete the required online Trustee training on the Open Meetings Act.
Highler confirmed her revision of the Per Capita Grant application to include the Youth Services learning stations as one of the uses of the grant. The revision was already passed by the Board at the Special Meeting on October 1, 2012.
The Hulk fundraiser project was discussed. Highler and Mukite have discussed the project, which includes the Hulk statue, a supplement to the graphic novel collection, and digital media “creation station” technology. We will be about the third known library to use crowdfunding technology to fund a project. We will be using the Kickstarter site. Mukite reported further on the project. Out of the money raised, 5% goes to Kickstarter and 5% goes to Amazon for payment processing of the donations. Our funding will come not just from our community and he reports that the graphic novel fanbase will have an interest. Highler reported that the library needs to set up a marketing plan prior to the actual fundraising. The fundraising time is estimated for the early part of 2013. Additional promotion of the project is planned to be through library contacts and through comic-related conferences. The amount needed for the project is now estimated to be $9,000.00. None of this amount will be funded by tax revenues.
Personnel policy revisions that Highler proposed were discussed. Rivera provided an example from the policy of RIC as to how family relationships can be worded. Revisions to the personnel policy were accepted, with the exception that the family relationships portions of sections on sick leave and compassionate leave be reworded. Acceptance was on a motion by Blaskey with a second by Rivera. Roll call vote:
AYES: Rivera, Salo, Blaskey, Mukite, Garcia, Gutierrez, Teets.
NAYS: None.
ABSENT: None.
After discussion, the Board approved the proposed 2013 Library Closing Dates on a motion by Blaskey with a second by Garcia.
AYES: All.
The Board discussed the quotes from three payroll service companies. Pro Data is the low bidder and has all the services required. Pro Data was approved by the Board as the district’s payroll service company for 2013 on a motion by Gutierrez with a second by Blaskey. Roll call vote:
AYES: Rivera, Salo, Blaskey, Mukite, Garcia, Gutierrez, Teets.
NAYS: None.
ABSENT: None.
The date for the Levy Hearing was set by the Board as November 15, 2012, at 6:00 p.m., on a motion by Rivera with a second by Blaskey.
AYES: All.
Highler reported that the levy will not be above 5% over the previous one.
Board members were invited to attend the Staff In-Service Day on December 7, 2012.
No members of the public were present.
The next regular Board meeting is scheduled for November 15, 2012.
The meeting was adjourned at 7:18 p.m. on a motion by Rivera with a second by Blaskey.
AYES: All.
Barbara Salo, Secretary