MINUTES OF THE REGULAR BOARD MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
NOVEMBER 18, 2010
The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 6:36p.m. by President Sonya Teets. Present were Board members: Blaskey, Salo, Gutierrez, Rivera, Teets. Also present was Mary Jane Garrett, Head of Technical Services. Absent Board members: O’Cull, Salutric.
The Board approved the agenda for the meeting, with the exception that an Executive Session would not be needed.
The minutes of the Board Meeting of October 21, 2010, and the minutes of the Executive Session of October 21, 2010, were read and approved on a motion by Blaskey with a second by Salo.
AYES: All.
The Board read and accepted the following: the Treasurer’s Report of October 31, 2010; the Bills Payable/Paid Report for November 18, 2010; the Revenue and Expense Report for October 2010; and the Statistical Circulation and Acquisitions Report for October 2010. Acceptance of the above reports was on a motion by Rivera with a second by Salo. Roll call vote:
AYES: Blaskey, Salo, Gutierrez, Rivera, Teets.
NAYS : None.
ABSENT: O’Cull, Salutric.
Grand total of all payables listed for November: $566,698.94.
The librarians’ reports were read and accepted with the appreciation of the Board. The Board asked that those who write the reports please type their names at the bottom of their reports. They asked that IT be "less technical" in its report.
During the time of the President’s report, Teets discussed the April 2011 election with the rest of the Board. She reminded those running that petitions were due from December 13 through December 20 at 5:00 p.m.
During the Vice President’s report, discussion continued regarding possible trustee candidates. Vice President Rivera wished to give formal recognition for Blaskey’s presentation at the public hearing on the levy and tax assessment rate, held on November 18.
The Trustee Regulations’ review and revision was discussed by the Board. The Open Meetings Act and terminology changes were approved on a motion by Blaskey with a second by Rivera. Roll call vote:
AYES: Blaskey, Salo, Gutierrez, Rivera, Teets.
NAYS : None.
ABSENT: O’Cull, Salutric
Ordinance #10-531, Ordinance Levying and Assessing Taxes for the Fiscal Year Beginning July 1, 2010 and Ending June 30, 2011, was adopted on a motion by Blaskey with a second by Gutierrez. Roll call vote:
AYES: Blaskey, Salo, Gutierrez, Rivera, Teets.
NAYS : None.
ABSENT: O’Cull, Salutric.
Ordinance #10-532, Ordinance Directing Against Proportional Reduction in the Aggregate Extension of the 2010 Tax Levy , was adopted on a motion by Blaskey with a second by Rivera. Roll call vote:
AYES: Blaskey, Salo, Gutierrez, Rivera, Teets.
NAYS : None.
ABSENT: O’Cull, Salutric
The Financial Audit for the Fiscal Year Ended June 30, 2010, by McClure, Inserra & Company, Chartered, plus its accompanying commentary, was read and discussed by the Board. The audit was accepted on a motion by Rivera with a second by Gutierrez. Roll call vote:
AYES: Blaskey, Salo, Gutierrez, Rivera, Teets.
NAYS : None.
ABSENT: O’Cull, Salutric
The annual Treasurer’s Statement of Receipts and Disbursements for the fiscal year ending June 30, 2010, was read and discussed by the Board. It was accepted on a motion by Salo with a second by Gutierrez. Roll call vote:
AYES: Blaskey, Salo, Gutierrez, Rivera, Teets.
NAYS : None.
ABSENT: O’Cull, Salutric
Library Director Sharon L. Highler has requested that the funds collected from the library’s ongoing book sale be designated for staff continuing education. Garrett explained that a Friends of the Library group usually decides what these funds are used for, but the library currently does not have a Friends group. Highler would like Board approval of the decision, in order that the public is kept informed where the funds are going. The book sale averages about $175.00 per month. The Board authorized the use of book sale funds for staff continuing education on a motion by Salo with a second by Rivera. Roll call vote:
AYES: Blaskey, Salo, Gutierrez, Rivera, Teets.
NAYS : None.
ABSENT: O’Cull, Salutric
Board members received copies of the Patron Bill of Rights and the Staff Bill of Rights, from documents composed by Naperville’s library. There was some concern over the protocol involved in using another library’s documents, e.g., whether these documents are copyrighted by Naperville. Highler will check on this, but she would like to know if the general ideas are acceptable. The Board is unsure of using "Bill of Rights" in the titles, but they are in favor of the documents as such. The Board voted to table the decision to accept the documents until the next meeting, on a motion by Blaskey with a second by Gutierrez.
AYES: All.
The library’s personnel policy revisions are in-process. Highler has requested a subcommittee of at least two Board members to meet with her as a subcommittee on November 30 and approve the policy for the Board. Blaskey, Teets, and Rivera have said they can be on the subcommittee, and gave their current contact information. The Board approved the subcommittee on a motion by Salo with a second by Rivera.
AYES: All.
The Board requested that all members receive the old personnel policy via email before the subcommittee meets, so that they can send comments and questions. If Highler has the new in-process policy, all of the Board would like to receive whatever has been done by email also.
The Board did not receive the Technology Audit in their packets. They would like it emailed to them.
No members of the public were present.
The next regular Board meeting is scheduled for January 20, 2011.
The meeting was adjourned at 7:20 p.m., on a motion by Salo with a second by Gutierrez.
AYES: All.
Barbara Salo, Secretary