MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
MARCH 19, 2009
The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 7:01 p.m. by President Kathy O’Cull. Present were Board members: Rossi, Blaskey, Tom Salutric, Karen Salutric, Teets, Salo, O’Cull. Also present were Schmudde, library director and Garrett, assistant library director. Absent Board members: None.
Minutes of the regular Board meeting of February 19, 2009, were read and approved on a motion by Karen Salutric with a second by Teets. Ayes: All.
The Board read and accepted the following: the Treasurer’s Report of February 28, 2009; the Bills Payable Report for March 19, 2009; the Revenue and Expense Report for February 2009; and the Statistical Circulation and Acquisitions Report for February 2009. Acceptance was on a motion by Salo with a second by Karen Salutric. Roll call vote:
AYES: Rossi, Blaskey, Tom Salutric, Karen Salutric, Teets, Salo, O’Cull.
NAYS: None
ABSENT: None.
Grand total of all payables listed: $67,219.09.
The librarians’ reports were read and accepted with the appreciation of the Board.
Discussion continued and questions were asked and answered about the proposed Early Retirement Incentive (ERI), a program of the Illinois Municipal Retirement Fund, for 2009. Schmudde and Garrett were asked to temporarily leave the room at 7:18 p.m. and the Board continued the discussion of the program. After further discussion, the Board voted not to adopt the Early Retirement Incentive of the Illinois Municipal Retirement Fund, on a motion by Blaskey with a second by Teets. Roll call vote:
AYES: Blaskey, Tom Salutric, Karen Salutric, Rossi, Teets, Salo, O’Cull.
NAYS: None
ABSENT: None
At 7:32 p.m., Schmudde and Garrett were asked to return to the meeting and the Board reported its decision.
Copies of the revised Program Room Policy were given to the Board. Discussion and action were tabled until the April meeting.
Schmudde reminded the Board that she will be resigning from the library district in December, and discussed the hiring of a consultant to direct the Director Search process. Two applicants for the consultant position will be meeting with the Board at the regular April meeting to make their presentations. Copies of their written proposals will be sent to the Board. The consultant will be chosen after the presentations. Board members requested to receive copies of the Director’s job description prior to the April regular meeting.
Participation in the Stone Park Memorial Day Parade, May 25, 2009, and in Northlake Days, June 26-28, 2009, was discussed. Salo will ask Mary Lou Stefanski if she will be available to drive her car for the library district in the Stone Park parade and in the Northlake Days parade on June 28. Schmudde reported that staff suggested that the district could sponsor family related entertainment on one of the stages at Northlake Days instead of staffing a booth there. The Board was agreeable to the suggestion and Schmudde will find out more information.
The district has received no response from the mayor of Northlake regarding the proposed project to install a drain to reduce the flooding in neighbors’ lots to the east of the library building. Schmudde had reported to the mayor that the Board would agree to pay the cost of materials for the project only if it receives a signed Release/Indemnity/Hold Harmless Agreement from all complaining neighbors before any work starts.
Schmudde proposed installing a wood fence along the entire east side of the property. This would be primarily to stop children and teens from climbing onto the property from neighboring properties. After discussion, the Board decided not to approve the use of wooden fencing.
Schmudde informed the Board that she would be replacing some damaged curb stops in the parking lot.
Replacement of the stall walls in the main men’s restroom was also proposed by Schmudde. Discussion ensued, but no decision was made.
The Board discussed whether the executive (i.e., closed) session minutes from fiscal year 2005-06 should be made public. The Board voted not to make the closed session minutes from fiscal year 2005-06 public, on a motion by Blaskey with a second by Salo. Ayes: All.
The April 7, 2009 election was discussed, as well as what is needed to make appointments to fill the two remaining Trustee seats.
No members of the public were present.
The next regular Board meeting is scheduled for April 16, 2009.
The meeting was adjourned at 8:05 p.m. on a motion by Salo with a second by Tom Salutric. Ayes: All.
Barbara Salo, Secretary