MINUTES OF THE REGULAR BOARD MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
JUNE 17, 2010
The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 7:01 p.m. by President Sonya Teets. Present were Board members: O’Cull, Gutierrez, Salo, Blaskey, Teets. Also present were Sharon L. Highler, Library Director, and Mary Jane Garrett, Head of Technical Services. Absent Board members: Salutric, Rivera.
The agenda for the meeting was approved, except that the Executive Session listed will not be needed.
The minutes of the Special Board Meeting of May 26, 2010, were read and approved on a motion by Salo with a second by Blaskey.
AYES: All.
The Board read and accepted the following: the Treasurer’s Report of May 30, 2010; the Bills Payable Report for June 17, 2010; the Revenue and Expense Report for May 2010; and the Statistical Circulation and Acquisitions Report for May 2010. Acceptance of the above reports was on a motion by O’Cull with a second by Salo. Roll call vote:
AYES: O’Cull, Gutierrez, Blaskey, Salo, Teets.
NAYS: None.
ABSENT: Salutric, Rivera.
Grand total of all payables listed: $51,339.65.
Highler reported on the progess of the city’s road building project, which includes a drop-off area in front of the library and a redesign of the library’s entry drive off of Wolf Road.
Highler also gave each Board member a copy of the calendar of legal requirements for Illinois public library districts.
The librarians’ reports were read and accepted with the appreciation of the Board.
There was nothing additional to report from the president and vice president.
The Board received copies of an email letter from E. Kenneth Friker, attorney for the library district, regarding the proposed revisions to the trustee regulations. Highler will change the revisions accordingly and send them back to him for approval.
Preparations for the Northlake Days Parade, June 27, were discussed. All who are riding in the parade car will meet at 11:30 a.m. that day at the library parking lot.
The Board approved the hiring of Harvey Huie as part-time Adult Services Assistant, replacing Erik Sobczak, effective May 26, 2010, on a motion by Salo with a second by O’Cull.
AYES: All.
Highler reported that we have received many applications for the two current open positions in Adult Services.
Board members received copies of the pages concerning the status of the Metropolitan Library System and its SWAN online catalog, and the current situation for the library systems of Illinois. Many libraries have not received their Per Capita grant funds yet. Work continues to get SWAN established as an independent legal entity, separate from MLS. Because of the current economic situation, MLS has cut most of its services so that only delivery, the online catalog, and a strategic planning organization remain.
Ordinance #10-524, Ascertaining the Prevailing Rate of Wages for Laborers, Workers, and Mechanics Employed on Public Works of the Northlake Public Library District, was adopted on a motion by O’Cull with a second by Gutierrez. Roll call vote:
AYES: O’Cull, Gutierrez, Blaskey, Salo, Teets.
NAYS: None.
ABSENT: Salutric, Rivera.
Blaskey mentioned that we need to be attentive about including the library director’s approval on bills before checks are written for them.
Ordinance #10-525, Authorizing 2010 Public Library Non-Resident Cards, the fee based on the approved formula being $270.00, was adopted on a motion by Salo with a second by O’Cull. Roll call vote:
AYES: O’Cull, Gutierrez, Blaskey, Salo, Teets.
NAYS: None.
ABSENT: Salutric, Rivera.
Ordinance #10-526, to Levy an Additional .02% Tax for Equipping the Library and for Maintenance and Repair of the Library Building and Equipment of the Library District, was adopted, as amended on the certification page to Northlake Public Library District and Cook County, on a motion by Blaskey with a second by Salo. Roll call vote:
AYES: O’Cull, Gutierrez, Blaskey, Salo, Teets.
NAYS: None.
ABSENT: Salutric, Rivera.
Ordinance #10-527, Providing for Tentative Budget and Appropriations of the Northlake Public Library District for the Fiscal Year Beginning July 1, 2010 and Ending June 30, 2011, was approved on a motion by Blaskey with a second by O’Cull. Roll call vote:
AYES: O’Cull, Gutierrez, Blaskey, Salo, Teets.
NAYS: None.
ABSENT: Salutric, Rivera.
Highler highlighted several major changes in the tentative budget for the Board, including funds to reflect future changes in full-timers hours and other personnel costs, and funds to cover possible costs of a different interlibrary loan delivery system.
The final budget will be ready for approval by the regular meeting in September.
The Board approved the schedule of regular Board meetings for fiscal year 2010-2011, but, after discussion, they wished to change the meeting time from 7:00 p.m. to 6:30 p.m. The change of the start of the regular meetings was approved to begin in August on a motion by Salo with a second by O’Cull.
AYES: All.
Two Board members are needed to audit the Secretary’s minutes for fiscal year 2009-2010, for the state annual report. Blaskey and Gutierrez will do the audit. This audit needs to be completed by mid-August, after the Board meeting.
Highler wished the Board to discuss Article IV, #2, in the regulations regarding the term of the Treasurer, which had been passed on June 18, 2009. Because this had not been in the agenda, the final decision will be postponed until the regular meeting of August 19, 2010.
As information only, Highler presented an estimate by MGMechanical Plumbing Services, Inc., for excavation and repair of an exterior water line. A decision on this will be made at the regular meeting on August 19, 2010, at the earliest. If the work needs approval before then, a special meeting would need to be called. The Board would also like a second bid from another company for the same project.
No members of the public were present.
The next regular Board meeting is scheduled for August 19, 2010.
The Board voted to adjourn the meeting at 7:55 p.m. on a motion by Blaskey with a second by O’Cull.
AYES: All.
Barbara Salo, Secretary