MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
FEBRUARY 19, 2009

The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 7:27 p.m. by Vice President Tom Salutric. Present were Board members: Karen Salutric, Teets, Salo, Tom Salutric. Also present were Aracely Gutierrez, a citizen interested in serving on the Board; Mark Lawton, a staff writer with the Pioneer Press newspapers; Schmudde, library director and Garrett, assistant library director. Absent Board members: Blaskey, Rossi, O’Cull.

Barb Salo, Secretary, was appointed to run the meeting on a motion by Karen Salutric with a second by Teets. Ayes: All.

Minutes of the regular Board meeting of January 15, 2009, were read and approved on a motion by Tom Salutric with a second by Karen Salutric. Ayes: All.

Minutes of the Truth in Taxation meeting on the levy for fiscal year 2008-09, held on November 20, 2008, were read and approved on a motion by Teets with a second by Karen Salutric. Ayes: All.

The Board read and accepted the following: the Treasurer’s Report of January 31, 2009; the Bills Payable Report for February 19, 2009; the Revenue and Expense Report for January 2009; and the Statistical Circulation and Acquisitions Report for January 2009. Acceptance was on a motion by Tom Salutric with a second by Teets. Roll call vote:

AYES: Karen Salutric, Tom Salutric, Teets, Salo.
NAYS: None
ABSENT: Blaskey, Rossi, O’Cull.

Grand total of all payables listed: $81,381.19.

The librarians’ reports were read and accepted with the appreciation of the Board.

The Executive (i.e. Closed) Session listed on the meeting agenda was tabled until the regular March meeting.

Schmudde reported to the Board on changes to the interlibrary loan procedures for requests for items located outside of the Metropolitan Library System. The new procedures are being developed because the Metropolitan Library System will no longer be managing most interlibrary loans outside of its boundaries.

There was further discussion of the proposal for an Early Retirement Incentive (ERI), a program of the Illinois Municipal Retirement Fund, for 2009. Schmudde reviewed the incentive for the Board. Four employees are eligible for the ERI, but Schmudde has spoken to them and three are not interested. An additional document was given to Board members, an actuarial analysis of the potential effect of the proposed ERI on the library district. The Board agreed to table action on the proposal until the March meeting, when more Board members might be present.

Schmudde reported that originally she wished to change only the fee schedule in the Program Room policy, but then realized the entire policy needed revision. The Board agreed to table the Program Room policy discussion until the other revisions can be made.

Schmudde requested that the Board close the library on Friday, July 3, 2009. Employees will not receive holiday pay, but may use personal or vacation time for the day. The library will be closed on Saturday, July 4, 2009, which will follow the regular holiday pay policy. The Board agreed to close the library on July 3, 2009, under the above conditions, on a motion by Karen Salutric with a second by Teets. Ayes: All.

Correspondence was received from the Northlake Lutheran Church food pantry, thanking the library for its food donation. The library had collected over five hundred food items as part of its "Food for Fines" campaign.

Ms. Gutierrez did not have any further questions about the Trustee position. Aracely Gutierrez and Karen Salutric can be either appointed to the two remaining Trustee openings, or can use the write-in option on the ballot, if the deadline for write-in has not already passed. Barb Salo’s is the only name officially on the election ballot for one trustee opening.

Mark Lawton did not have any questions for public discussion.

The next regular Board meeting is scheduled for March 19, 2009.

The meeting was adjourned at 7:57 p.m. on a motion by Teets with a second by Karen Salutric. Ayes: All.

Tom Salutric, Secretary Pro Tem