MINUTES OF THE REGULAR BOARD MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
FEBRUARY 16, 2012
The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 6:31 p.m. by Vice President Orlando Rivera. Present were Board members: Gutierrez, Blaskey, Salo, Garcia, Rivera. Absent Board members: Teets, Ukleja. Also present were: Sharon L. Highler, Library Director; and Mary Jane Garrett, Head of Technical Services.
The Board approved the agenda. The Executive Session will not be needed.
Minutes of the Board meeting of January 19, 2012, were read and approved on a motion by Salo with a second by Gutierrez.
AYES: All.
The Board read and accepted the following: the Treasurer’s Report of January 31, 2012; the Bills Payable/Paid Report for January 2012; the Revenue and Expense Report for January 2012; and the Statistical Circulation and Acquisitions Reports for January 2012. Acceptance of the above reports was on a motion by Blaskey with a second by Salo. Roll call vote:
AYES: Gutierrez, Blaskey, Salo, Garcia, Rivera.
NAYS: None.
ABSENT: Teets, Ukleja.
Grand total for February: $51,362.11.
The librarians’ reports were read and accepted with the appreciation of the Board. Highler reported that a folder from the Illinois Library Association’s trustee workshop of February 4 is available for those who did not attend.
President Teets was not present to give a report.
Vice President Rivera asked if the Media On Demand statistics in the Adult Services report reflected how many people used it. Highler reported that it did, and explained how the Media On Demand consortium was organized and how Media On Demand is purchased. She will talk more about MOD next month, and encouraged trustees to send her any questions about it for the next meeting.
Highler reported on the RAILS system and the SWAN catalog. SWAN has taken over the paying of SWAN employees. A number of libraries in the Joliet area are pulling out of their former catalog consortium and forming their own. Funding questions remain for the various catalog consortia in the RAILS system.
Have any trustees completed the required online training on the Open Meetings Act? Highler said that the trustees could also take the training as a group if they prefer.
Highler, Salo and Gutierrez reported on the February 4th ILA trustee workshop. The first session, about organization and facilities, was not as good as sessions in the past. However, one good point was that, during Executive Session tapings, each person speaking should identify themselves. Salo reported that it was stated that each Board of Trustees should have an Ethics Officer. Do we have one? Highler stated that we did not have one at present, but that she will find out about it for the next meeting. Salo reported that the best presentation of the workshop was about the need to stay current about legislation. Highler stated that staying current can be the responsibility of the director or of a trustee, if one is interested. She has a list of resources in her packet for advocacy. ILA will have Library Day in Springfield in April of 2012, after not having one in 2011. There is an ILA committee, and lobbyist, for advocacy. Rivera receives the lobbyist’s email, which he can pass on to other trustees.
HVAC maintenance contracts were discussed by the Board. We have received two quotes, copies of which were given to the Board along with a comparison and additional information by Rich Stronczek, Business/Building Manager. After discussion, the Board approved the contract by UBM Mechanical Services, Inc., for HVAC maintenance on a motion by Salo with a second by Garcia. Roll call vote:
AYES: Gutierrez, Blaskey, Salo, Garcia, Rivera.
NAYS: None.
ABSENT: Teets, Ukleja.
All trustee names have been submitted to receive the required Economic Disclosure Statement notice. It will be filled out online. Please print a copy of your confirmation to give to Highler for her records. .
Board members were given copies of the first draft of the job description for the Head of Adult Services. Highler would like trustees to send her any comments or suggestions. The Board expressed approval of the first draft. Highler plans to make general wording common throughout all job descriptions.
No members of the public were present.
The next regular Board meeting is scheduled for March 15, 2012.
The meeting was adjourned at 7:22 p.m. on a motion by Salo with a second by Gutierrez.
AYES: All.
Barbara Salo, Secretary