Minutes for August 19, 2010 Meeting of the Northlake Public Library District Board of Trustees (unofficial)

MINUTES OF THE REGULAR BOARD MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
AUGUST 19, 2010

The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 6:30 p.m. by President Sonya Teets. 6:30 p.m. is the new official starting time for the regular Board meetings. Present were Board members: Salo, Blaskey, Gutierrez, Salutric, Rivera, Teets. Also present were Sharon L. Highler, Library Director, and Mary Jane Garrett, Head of Technical Services. Absent Board member: O’Cull.

The agenda for the meeting was approved on a motion by Salo with a second by Rivera.

The minutes of the regular Board meeting of June 17, 2010, were read and approved on a motion by Blaskey with a second by Salo.

The Board read and accepted the following: the Treasurer’s Reports of June 30, 2010 and July 31, 2010; the Bills Payable/Paid Report for August 19, 2010; the Revenue and Expense Reports for June and July of 2010; and the Statistical Circulation and Acquisitions Report for June and July of 2010. Acceptance of the above reports was on a motion by Rivera with a second by Blaskey. Roll call vote:

Grand total of all payables listed for July and August: $118,255.71.

The librarians’ reports for July 2010 were read and accepted with the appreciation of the Board.

There was nothing additional to report from President Teets.

Vice President Rivera reported that he has been working with the Kiwanis to partner an early literacy computer station (ages 2 through 10). If Board members wish to know more about the bilingual Spanish edition of the Early Literacy Station (ELS), information is online at www.awe-net.com.

The Trustee Regulations review and revision was tabled until the attorney for the district critiques the proposed changes.

Highler provided Board members with information on the state’s library systems and the Illnois State Library. Board members received a copy of a Chicago Tribune article regarding the status of the library systems. Many libraries will not be receiving their Per Capita Grant funds from the state until the end of the fiscal year. Talk about merging library systems continues. There will be mergers, but we do not know how many there will be. Highler estimates that we will know more in about six months. Highler reported on how and why SWAN, the automated catalog, is being made into an entity independent of the Metropolitan Library System.

The audit of the Secretary’s minutes for fiscal year 2009-10 needs to be done by the end of next week. Blaskey and Gutierrez will be doing the audit.

Reviewing Illinois public library standards continues, using Serving Our Public 2.0. The Director and the department heads were able to review the next three chapters as planned, as one meeting was cancelled due to illness. The chapter on personnel was discussed in depth with department heads and Highler gave Board members a copy of the personnel standards and checklist with her commentary in red.

The state annual report (IPLAR) needs to have its certification page signed before the report’s due date. Signers will come in after the report has been completed. Board members will get a copy of the report at the September meeting.

The repair cost estimate by UBM Mechanical Services for a heat pump has already been accepted by the library district, as the total was less then $3,000.00. The estimate has been included in the Board packets for Board members’ information.

Two quotes have been received for repair of a leak in an exterior water line, from MGMechanical Plumbing Services and Patnick Construction. Rich Stronczek, the office manager, noted that MGMechanical does not include some services in their estimate that Patnick does. The Board accepted Patnick for the repair on a motion by Rivera with a second by Guttierrez. Roll call vote:

The Intergovernmental Agreement Establishing the System Wide Automated Network (“SWAN”) and Authorizing Membership in SWAN was discussed. Teets asked if fees will be raised when SWAN becomes an independent entity. Highler said that the fees should continue at the same level through the end of the fiscal year. She will receive more information at the quarterly meeting in September. Salo asked if this was an agreement to continue using SWAN after it becomes independent, and Highler said that it was. The agreement was approved on a motion by Salo with a second by Salutric.

Ordinance #10-528, Providing for the Execution of an Intergovernmental Agreement Establishing the System Wide Automated Network (“SWAN”) and Authorizing Membership in SWAN, was adopted on a motion by Rivera with a second by Salutric. Roll call vote:

Ordinance #10-529, Concurring in the Recommendation of Metropolitan Library System to Repeal the Existing System Wide Automated Network Full Participation Agreement, was adopted on a motion by Blaskey with a second by Gutierrez. Roll call vote:

The ILLINET/OCLC Services Program Renewal Agreement, Fiscal Year 2011, beginning July 1, 2010, and ending June 30, 2011, was approved on a motion by Rivera with a second by Gutierrez.

The Illinois Library Association conference has Trustee Day on Spetember 30, 2010, at Navy Pier in Chicago. Highler believes the early bird discount ends August 20, so if any Board members wish to attend, they should contact the office manager by tomorrow.

The Metropolitan Library System will no longer be doing continuing education for trustees, so system members are looking for other sources. There is a trustee program scheduled to be held in our meeting room on September 23, with dinner served. Highler will let Board members know whether it is still being held, as there were concerns about the system reorganization and economics.

The hiring of Raleigh Ocampo as part-time Adult Services Associate on July 6, of Maryanne Pysson as part-time Adult Services Associate on July 20, and of Michele Lynch as part-time Adult Services Associate on August 23 were approved. The hiring of Lynch was to replace Pysson, who had accepted a full-time position and resigned. Approval was made on a motion by Blaskey with a second by Salo.

The Board voted to go into Executive Session as per 5 ILCS 120/2 (c)(1): “The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity,” on a motion by Blaskey with a second by Gutierrez.

The Board came out of the regular meeting as of 7:21 p.m.

The regular Board meeting resumed at 8:19 p.m No action was taken related to the Executive Session.

No members of the public were present.

The next regular Board meeting is scheduled for September 16, 2010.

The meeting was adjourned at 8:20 p.m.

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