MINUTES OF THE REGULAR MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
OCTOBER 16, 2014
The regular meeting of October 16, 2014, of the Northlake Public Library District Board of Trustees, was called to order at 6:30 p.m. by President Orlando Rivera. Present were Board members: Salo, Gutierrez, Sydor, Efta, Rivera. Absent Board member: Wright. Also present were Christian N. McClure of McClure, Inserra & Company Chartered; Sharon L. Highler, Library Director; and Mary Jane Garrett, Head of Technical Services.
The Board approved the agenda with the following changes: item #6 would be moved to first place on the agenda, and there would be no need to have an Executive Session. The agenda with these changes was approved on a motion by Salo with a second by Efta.
AYES: All.
Christian N. McClure of McClure, Inserra & Company Chartered made his presentation to the Board on the completed financial audit of the library district for the fiscal year ending June 30, 2014. He went over the financial statements briefly, and also spoke on two required letters attached to the statements. He spoke more in detail with the Board about selected portions of the financial statements, including needing to increase reserves to six months, transferring working cash to other funds, and the library succeeding in making a significant deduction in deficiencies when compared to the previous year.
6:55 p.m., Mr. McClure was thanked for his presentation and he left.
The Board briefly discussed the financial statements. The Board voted to accept the financial audit by McClure, Inserra & Company Chartered for the fiscal year ending June 30, 2014, on a motion by Salo with a second by Efta. Roll call vote:
AYES: Salo, Gutierrez, Sydor, Efta, Rivera.
NAYS: None.
ABSENT: Wright.
President Rivera requested that Highler tell the library staff how much the Board appreciates their actions in cutting costs in their departments.
The Board read and approved the minutes for the Public Hearing and the Board Meeting of September 18, 2014, on a motion by Gutierrez with a second by Sydor.
AYES: All.
The Board read and accepted the following: the Treasurer’s Report of September 30, 2014; the Bills Payable/Paid Report for October 16, 2014; the Revenue and Expense Report for September 2014; and the Statistical Circulation and Acquisitions Report for September 2014. Acceptance was on a motion by Efta with a second by Salo. Roll call vote:
AYES: Salo, Gutierrez, Sydor, Efta, Rivera.
NAYS: None.
ABSENT: Wright.
Total bills payable: $45,761.04.
Total bills paid: $42, 697.17.
The librarians’ reports were read and accepted with the appreciation of the Board. Highler reported that, with the help of the Northlake police, our two long-overdue Kindles have been retrieved.
Highler reminded the Board about new Trustees’ required online training on the Open Meetings Act (OMA).
The Director’s Evaluation was tabled until a future meeting.
The Per Capita Grant application has been submitted to the Illinois State Library. Each Board member received a copy. The FY 2015 Per Capita Grant application was accepted by the Board on a motion by Salo with a second by Sydor.
AYES: All.
Reviewing and adopting selected library policy revisions was tabled until the next regular Board meeting.
President Rivera reported that the public hearing on Ordinance #14-560, levying and assessing taxes of Northlake Public Library District for the fiscal year beginning July 1, 2014, and ending June 30, 2015, was held on October 16, 2014, at 6:00 p.m. No members of the public attended the meeting. The Board accepted Rivera’s levy hearing report for October 16, 2014, on a motion by Salo with a second by Efta.
AYES: All.
Ordinance #14-560, levying and assessing taxes of Northlake Public Library District for the fiscal year beginning July 1, 2014, and ending June 30, 2015, was discussed, then approved on a motion by Sydor with a second by Gutierrez. Roll call vote:
AYES: Salo, Gutierrez, Sydor, Efta, Rivera.
NAYS: None.
ABSENT: Wright.
Ordinance #14-561, directing against proportional reduction in the aggregate extension of the 2014 tax levy of the Northlake Public Library District, was read and approved on a motion by Sydor with a second by Salo. Roll call vote:
AYES: Salo, Gutierrez, Sydor, Efta, Rivera.
NAYS: None.
ABSENT: Wright.
Ordinance #14-562, providing for the issuance of not to exceed $5,900,000 General Obligation Refunding Bonds of the Northlake Public Library District for the purpose of refunding certain outstanding bonds of said library district, and providing for the levy of a direct annual tax sufficient to pay the principal of and interest on said bonds, was read and approved on a motion by Efta with a second by Sydor. Roll call vote:
AYES: Salo, Gutierrez, Sydor, Efta, Rivera.
NAYS: None.
ABSENT: Wright.
The Board approved closing the library for a Staff In-Service Day on Friday, December 5, 2014, on a motion by Salo with a second by Gutierrez.
AYES: All.
Each Board member received a copy of the proposed library closing dates for 2015, plus a copy of the library’s policies on holidays, administrative days, special holidays, and religious holidays. The Board approved the library closing dates for 2015 on a motion by Salo with a second by Sydor.
AYES: All.
The Board was invited to view the Day of the Dead interactive altar, which will be in the library lobby from October 27 through November 1. A reception in connection with the altar will take place on November 1 beginning at noon.
President Rivera proposed that, after the April 2015 election, some Trustee training could be held with other local libraries. Highler will ask Joe Filapek, the RAILS consulting and continuing education manager, about it.
No members of the public were present.
The next regular Board meeting is scheduled for November 20, 2014.
Having moved through the agenda, and with no further business, President Rivera adjourned the meeting at 7:40 p.m.
Barbara Salo, Secretary
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