MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
AUGUST 16, 2012
The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 6:31 p.m. by President Sonya Teets. Present were Board members: Salo, Blaskey, Ukleja, Rivera, Teets. Absent Board members: Garcia, Gutierrez. Also present were: Frank Shoemaker and Mark Rhodes of Current Technologies Corporation; Sharon L. Highler, Library Director; and Mary Jane Garrett, Head of Technical Services.
The Board approved the agenda for the meeting. The Executive Session will not be needed. Approval was on a motion by Ukleja with a second by Rivera.
AYES: All.
Minutes of the Board meeting of June 21, 2012, were approved on a motion by Blaskey with a second by Rivera.
AYES: All.
The Board read and accepted the following: the Treasurer’s Reports of June 30 and July 31, 2012; the Bills Payable/Paid Report for August 16, 2012; the Revenue and Expense Reports for June and July of 2012; and the Statistical Circulation and Acquisitions Reports for June and July of 2012. Acceptance of the above reports was on a motion by Blaskey with a second by Salo. Roll call vote:
AYES: Salo, Blaskey, Ukleja, Rivera, Teets.
NAYS: None.
ABSENT: Garcia, Gutierrez.
Grand total, all checks for two months: $80,769.06.
The librarians’ reports were read and accepted with the appreciation of the Board. Highler reported that Circulation’s experiment with fewer limits on audiovisual materials has been very successful so far. After three weeks, Unique, the collection agency, has had a 24% response to our accounts, amounting to $395.60 worth of money and materials for the library district.
President Teets reported that she appreciates Youth Services’ outreach program that took place on Fridays this summer at Stone Park’s firehouse. This was their first year trying programs in Stone Park, in order to serve people who find getting to the library difficult. Teets was also in attendance Fridays at the firehouse. Attendance was low for the first year, but reminder calls did help. Teets wondered if a time change might help with attendance. Both Marianne Ryczek of Youth Services and Teets would consider adding a storytime component for any similar programs. Stone Park police have requested to do a safety program at the library. Highler will contact Ryczek about this.
Vice President Rivera reported that he had attended a fair relating to people with disabilities. He brought information for a possible purchase of equipment for use by people with visual impairments. He had also heard information and received pamphlets about the Talking Book and Braille Service of Illinois. The Talking Book Center for this service for our area is located in Geneva.
Current Technologies Corporation, the library district’s technology support service provider, presented its evaluation next. Mark Rhodes made the presentation, which included information found by CTC’s on-site consultants. The hardware at most risk at this time is the server equipment, because of its age. Some of the spare equipment found can be used for upgrades, some can be discarded, and some can be sold. Selling options are being investigated. Rhodes then discussed the Board’s handouts, which included quotes for two options for upgrading the servers. Price quotes for software were from TechSoup, which offers discounted software for nonprofits and libraries. The two options were discussed. Option A upgrades existing equipment and provides something that will last two to three years. Option B provides a brand new server to run File/Print and Exchange, and upgrades existing equipment for a Backup server. This provides something that will last around 5 years. After discussion of the options, the Board voted to accept CTC’s software recommendations and the Option B plan for upgrading server equipment, both not to exceed $16,000 total, on a motion by Ukleja with a second by Rivera. Roll call vote:
AYES: Salo, Blaskey, Ukleja, Rivera, Teets.
NAYS: None.
ABSENT: Garcia, Gutierrez.
7:23 p.m., the CTC representatives were thanked for coming and they left.
The next election to fill Trustee positions will take place on April 9, 2013. There will be two positions open. Ukleja will have moved out of the area and Teets has chosen not to run. Trustees should look for people to encourage to run for the positions.
Highler reminded any Trustees that have not taken the online Open Meetings Act training to complete it.
Two Trustees are needed to audit the Secretary’s minutes for FY 2011-12, for the state annual report. Rivera volunteered, with the other Trustee being either Garcia or Gutierrez.
Ordinance #12-544, “…Providing for Tentative Budget and Appropriations of the Northlake Public Library District, Cook County, Illinois, for the Fiscal Year Beginning July 1, 2012 and Ending June 30, 2013,” was presented to the Board. A tentative budget is more than the district will actually spend. It also states how money will be spent in case the district receives any money additional to the amounts expected. Ordinance #12-544 was adopted by the Board on a motion by Salo with a second by Blaskey. Roll call vote:
AYES: Salo, Blaskey, Ukleja, Rivera, Teets. NAYS: None. ABSENT: Garcia, Gutierrez.
The state annual report (IPLAR) for the district cannot be filed. The State Library has been telling all libraries not to file until an unspecified date. The Board voted to table approval on IPLAR, on a motion by Rivera with a second by Ukleja.
AYES: All.
The Board read and approved the job description for the position of Page, on a motion by Blaskey with a second by Rivera.
AYES: All.
As required for the FY 2013 Per Capita Grant application, the Board reviewed the Illinois State Library Law on Grants Review, the Illinois State Library Law on Supplemental Taxes Review, and Chapter 9, “Programming,” from Serving Our Public 2.0: Standards for Illinois Public Libraries, 2009. Highler reported that the library district meets or exceeds the programming standards.
Trustees each received a copy of the Agency Tax Rate Report from the Office of the County Clerk.
Ukleja has submitted her letter of resignation to the Board, as she is moving out of the area. Each Board member received a copy of what Illinois law requires when there is a Trustee vacancy. The Board regretfully accepted Ukleja’s resignation on a motion by Salo with a second by Blaskey.
AYES: All.
The Board will appoint someone to fill the vacancy until Ukleja’s term ends in April. The Trustee vacancy will be posted in-house and in the newsletter. Applicants should send a letter of intent by September 14. Rivera, Teets and Salo as a committee will review letters on September 17 at 6:00 p.m., and will contact promising candidates to ask them to attend the September 20 Board meeting.
No members of the public were present.
The next regular Board meeting is scheduled for September 20, 2012.
The meeting was adjourned at 8:17 p.m. on a motion by Salo with a second by Rivera.
AYES: All.
Barbara Salo, Secretary