MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
JANUARY 17, 2013
The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 6:35 p.m. by President Sonya Teets. Present were Board members: Blaskey, Gutierrez, Rivera, Mukite, Garcia, Salo, Teets. Absent Board members: None. Also present was Sharon L. Highler, Library Director.
The Board approved the meeting agenda, with the exception that it would not need the Executive Session. Approval as described was on a motion by Blaskey with a second by Rivera.
AYES: All.
Minutes of the Public Hearing and the Board Meeting of November 15, 2012, were approved on a motion by Rivera with a second by Garcia.
AYES: All.
The Board read and accepted the following: the Treasurer’s Reports of November 30 and December 31, 2012; the Bills Payable/Paid Reports for December, 2012, and January 17, 2013; the Revenue and Expense Reports for November and December of 2012; and the Statistical Circulation and Acquisitions Reports for November and December of 2012. A correction to the check total for December on the agenda, from $31,344.63 to $31,258.28, was noted by Highler. Acceptance of the above reports was on a motion by Rivera with a second by Gutierrez. Roll call vote:
AYES: Rivera, Salo, Blaskey, Mukite, Gutierrez, Garcia, Teets.
NAYS: None.
ABSENT: None.
Total bills paid, December: $31,258.28.
Total paid checks, December and January: $67,688.65
The librarians’ reports for November, 2012, through January, 2013, were read and accepted with the appreciation of the Board. Highler discussed damage to floor tiles in the Circulation workroom. Action to repair is being pursued but the tiles may need to be replaced. The company employing the workman who damaged the tiles has been notified.
Board members each received a copy of the answer to the “legal question of the month” for December by the Ancel Glink legal firm. The question covered what a governmental body must do when it wishes to cancel a scheduled meeting or to change the meeting’s regular date, time or place. Highler is providing this as part of her goal to keep Board members more informed about governmental concerns.
President Teets asked if the district will be hosting library services in Stone Park again this summer. This wll be discussed further. No decision was made at this meeting.
Vice President Rivera asked about the workshop attended by Stephanie Carlile of Circulation, about handling disruptive patrons. Was it effective? How many other staff members attended? Rivera also commented that Mary Jane Garrett’s link to the “Run-Hide-Fight” post on surviving an active shooting was interesting and timely.
Highler reported that Mukite was the only person to return a completed packet, for one of the two Trustee positions up for election in April of 2013. Therefore, there will be a Trustee position that will be vacant after the election that will need to be filled by appointment. Highler passed a list among the Trustees for them to verify contact information for the Statements of Economic Interest.
The Staff In-Service Day on December 7, 2012, went very well and staff seemed to enjoy it. Staff especially liked the demonstrations for scanners and a self-checkout system. Food items from the “Food for Fines” program held during the holidays have helped a lot of families. Highler is asking staff and Board members to donate online magazine subscriptions for our Zinio service. See Laura Bartnik of Adult Services for the list of available magazines. Memorial items to be purchased for the library in honor of Frances Martinez are still being investigated. The new payroll service is going well with the exception of a few bugs which have been worked out. The Hulk project has been discussed and explained further to the staff to clear up any misconceptions. The Repurposing Projects were also discussed with staff during In-Service.
Highler was very complimentary about how hard staff worked during the Repurposing Projects held January 7-11, 2013.
Highler and/or Stronczek (office manager) were authorized to sign the annual NIMEC contract to provide electricity pricing on a motion by Rivera with a second by Blaskey. Roll call vote:
AYES: Rivera, Salo, Blaskey, Mukite, Gutierrez, Garcia, Teets.
NAYS: None.
ABSENT: None.
The HVAC maintenance agreement was discussed, and awarded to Voris Mechanical at their bid of $5,972.00 on a motion by Blaskey with a second by Rivera. Roll call vote:
AYES: Rivera, Salo, Blaskey, Mukite, Gutierrez, Garcia, Teets. NAYS: None. ABSENT: None.
No members of the public were present.
The next regular Board meeting is scheduled for February 21, 2013.
The meeting was adjourned at 7:25 p.m. on a motion by Rivera with a second by Garcia.
AYES: All.
Barbara Salo, Secretary