MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
NOVEMBER 15, 2012
The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 6:30 p.m. by Vice President Orlando Rivera. Present were Board members: Salo, Mukite, Garcia, Gutierrez, Rivera. Absent Board members: Blaskey, Teets. Also present were: Paul Inserra and Katie Price, auditors with McClure, Inserra & Company; Sharon L. Highler, Library Director; and Mary Jane Garrett, Head of Technical Services.
The Board approved the meeting agenda, with the exception of not needing the Executive Session, on a motion by Salo with a second by Gutierrez.
AYES: All.
Minutes of the regular Board Meeting of October 18, 2012, were approved on a motion by Salo with a second by Gutierrez.
AYES: All.
The Board read and accepted the following: the Treasurer’s Report of October 31, 2012; the Bills Payable/Paid Report for November 15, 2012; the Revenue and Expense Report for October 2012; and the Statistical Circulation and Acquisitions Reports for October 2012. Acceptance of the above reports was on a motion by Salo with a second by Garcia. Roll call vote:
AYES: Salo, Mukite, Garcia, Gutierrez, Rivera.
NAYS: None.
ABSENT: Blaskey, Teets.
Total checks, November: $584,676.12.
The librarians’ reports for October-November 2012 were read and accepted with the appreciation of the Board. Highler reported that circulation has been going up as a result of recent changes in loan and ID policies. Being a polling place for the November elections has been good for people’s awareness of the library. Some people, after voting, also applied for library cards. A compressor in our HVAC system broke down and was repaired. Highler reported on one of the library district’s fund-raising projects, donations of e-magazine subscriptions for our new Zinio service. Staff, Board members, and other members of the community may donate subscriptions. Our annual Staff In-Service Day will take place on December 7. Board members were invited to attend with the staff. 2012 Per Capita Grant funds have been received. They will be spent on the following, as specified in our grant application: an Apple computer for Public Relations, a self-checkout system, and support for long-range planning for the district. Any funds remaining after these projects will be spent to purchase materials for the library collection. Frances Martinez’s family has been asked to suggest books and other materials that could be purchased as a memorial to her. Staff and the Board may contribute to the memorial fund. Raleigh Ocampo, who worked part-time as a librarian for the district, has accepted a full-time position at the Blue Island Public Library. He may do volunteer work for us occasionally.
Vice President Rivera reported that he had attended a recent community breakfast, and received good reports about the library district from several government bodies.
Highler gave a reminder that online training for new Trustees about the Open Meetings Act is required to be completed within ninety days of their initiation.
Filing dates for candidates for the April election (at the time of this meeting) are December 17 through 24. Objections need to be filed by December 31. Unless these dates are extended, staff have volunteered to be present to collect documents from filers even though the library is scheduled to be closed on December 24 and 31.
The Trustee contact list has been corrected. Copies of the new list were given to the Board.
Paul Inserra and Katie Price of McClure, Inserra & Company distributed copies of the annual audit to the Board. They also summarized the audit and explained selected portions of it to the Board.
7:18 p.m., Inserra and Price were thanked for their presentation and they left.
The Board accepted the financial audit of the library district, for the fiscal year ending June 30, 2012, on a motion by Gutierrez with a second by Salo. Roll call vote:
AYES: Salo, Mukite, Garcia, Gutierrez, Rivera.
NAYS: None.
ABSENT: Teets, Blaskey.
The annual Treasurer’s Statement of Receipts and Disbursements, July 1, 2011 Through June 30, 2012, was approved on a motion by Salo with a second by Garcia. Roll call vote:
AYES: Salo, Mukite, Garcia, Gutierrez, Rivera. NAYS: None. ABSENT: Teets, Blaskey.
The Levy Hearing Report, stated by Trustees who attended the hearing held earlier in the evening of November 15, 2012, confirmed that the meeting was held and that no members of the public attended. The Board accepted the report on a motion by Gutierrez with a second by Mukite.
AYES: All.
Ordinance #12-546, Ordinance Levying and Assessing Taxes of Northlake Public Library District, Cook County, Illinois, for the Fiscal Year Beginning July 1, 2012 and Ending June 30, 2013, was discussed and approved by the Board on a motion by Gutierrez with a second by Mukite. Roll call vote:
AYES: Salo, Mukite, Garcia, Gutierrez, Rivera.
NAYS: None.
ABSENT: Teets, Blaskey.
Ordinance #12-547, Ordinance Directing Against Proportional Reduction of the Aggregate Extension of the 2012 Tax Levy of the Northlake Public Library District, was discussed and approved by the Board on a motion by Salo with a second by Gutierrez. Roll call vote:
AYES: Salo, Mukite, Garcia, Gutierrez, Rivera.
NAYS: None.
ABSENT: Teets, Blaskey.
Highler restated her invitation to the Board to attend Staff In-Service Day on December 7. Vendor presentations will take place during the morning section of the meeting.
No members of the public were present.
The next regular Board meeting is scheduled for January 17, 2013.
The meeting was adjourned at 7:45 p.m. on a motion by Salo with a second by Gutierrez.
AYES: All.
Barbara Salo, Secretary