Minutes for November 19, 2009 Meeting of the Northlake Public Library District Board of Trustees (unofficial)

MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
NOVEMBER 19, 2009

The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 7:10 p.m. by President Kathy O’Cull. Present were Board members: Blaskey, Rivera, Salo, Salutric and O’Cull. Also present were Jan Schmudde, library director; and Mary Jane Garrett, assistant library director. Absent Board members: Gutierrez, Teets.

Minutes of the regular Board meeting of October 15, 2009; the Executive Session Minutes of October 15, 2009; and the minutes of the Special Board meetings of October 29 and November 3, Executive Sessions, were read and approved on a motion by Rivera with a second by Salutric. Roll call vote.

The Board read and accepted the following: the Treasurer’s Report of October 31, 2009; the Bills Payable Report for November 19, 2009; the Revenue and Expense Report for October 2009; and the Statistical Circulation and Acquisitions Report for October 2009. Acceptance of the above reports was on a motion by Salo with a second by Rivera. Roll call vote:

Grand total of all payables listed: $545,682.60

The librarians’ reports were read and accepted with the appreciation of the Board.

Ordinance #09-520, Ordinance Levying and Assessing Taxes of the Northlake Public Library District, Cook County, Illinois, for the Fiscal Year Beginning July 1, 2009 and Ending June 30, 2010, was adopted on a motion by Blaskey with a second by Salo. Roll call vote:

Ordinance #09-521, Ordinance Directing Against Proportional Reduction in the Aggregate Extension of the 2009 Tax Levy of the Northlake Public Library District, was adopted on a motion by Salo with a second by Rivera. Roll call vote:

Ordinance #09-522, Approving Intergovernmental Agreement with Metropolitan Library System, for reciprocal borrowing agreement, was approved on a motion by Rivera with a second by Blaskey. Roll call vote:

Each Board member received a copy of the financial audit for the fiscal year ending June 30, 2009 as prepared by McClure, Inserra & Company, Chartered, plus additional evaluation amd commentary. The Board approved the Financial Audit for the Fiscal Year Ending June 30, 2009 as prepared by McClure, Inserra & Company, Chartered, on a motion by Blaskey with a second by Salutric. Roll call vote:

The Board approved the transfer of all remaining money from the Construction Fund into the Corporate Fund, on a motion by Salo with a second by Blaskey. Roll call vote:

Schmudde reported on some projects remaining for the library, including carpeting replacement, replacing parking stops in the library lot, carpet cleaning and stain removal, and replacing the stall dividers in the men’s rest room on the first floor.

The annual Treasurer’s Statement of Receipts and Disbursements for the fiscal year ending June 30, 2009, was approved by the Board on a motion by Rivera with a second by Blaskey. Roll call vote:

Two Board Officers need to be appointed to sign checks on December 21, 2009, and on January 7, 2010. O’Cull and Blaskey volunteered and were appointed, with Salo as a backup person.

The Board read a letter from a patron, George Arca, concerning fines for overdue DVD’s. The Board authorized Schmudde to write a letter to Mr. Arca explaining the district’s DVD fine and return policies. The present fine and return policies will not be changed by the Board, as they were just discussed and modified at the regular Board meeting of October 15, 2009.

The hiring of Thomas Wall as part-time Discipline/Security Monitor, effective November 9, 2009, was approved on a motion by Rivera with a second by Blaskey.

The Board approved the signing of the Annual Certification of the Metropolitan Library System Public Library Membership, FY 2009-2010, on a motion by Blaskey with a second by Salo.

At 7:43 p.m., the Board went into Executive (i.e. Closed) Session, as per Statutory Section 5ILCS 120/2(c)(1), for “the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.” Approval was on a motion by Rivera with a second by Blaskey.

The regular Board meeting resumed at 8:05 p.m.

Motion to approve holiday bonuses as discussed in Executive Session was made by Rivera, seconded by Salutric. Roll call vote:

The Interview Committee will discuss the dates at the next Special Board Interview Committee Meeting.

There was no further public discussion.

The next regular Board meeting is scheduled for January 21, 2010.

A motion to adjourn the meeting was made by Salo, seconded by Rivera.

The meeting adjourned at 8:15 p.m.

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