MINUTES OF THE REGULAR BOARD MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
MARCH 15, 2012
The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 6:30 p.m. by President Sonya Teets. Present were Board members: Blaskey, Salo, Ukleja, Teets. Absent Board members: Gutierrez, Garcia, Rivera. Also present were: Sharon L. Highler, Library Director; Mary Jane Garrett, Head of Technical Services; and Kathleen Ladell, Adult Services Outreach and Bilingual Services Librarian, and Acting Co-Head of Adult Services.
The Board agreed to amend the agenda so that Ladell could make her presentation first.
6:31 p.m., Gutierrez arrived.
6:35 p.m., Garcia arrived.
Ladell gave a presentation on our service that includes downloadable ebooks, Media On Demand, which is powered by OverDrive software. She gave copies to the Board of a graph of local circulation activity on Media On Demand. She believes that the spike in use around December was due to the availability of discounted ereaders on the market. Ladell also gave a brief introduction on how to use Media On Demand. At 6:47 p.m., Ladell was thanked for her presentation and she left.
The Board approved the agenda for the meeting. The Executive Session will be needed.
Minutes of the Board meeting of February 16, 2012, were read and approved on a motion by Blaskey with a second by Ukleja.
AYES: All.
Minutes of the Executive Session of November 17, 2011, were read and approved on a motion by Ukleja with a second by Salo.
AYES: All.
Minutes of the Executive Session of January 19, 2012, were read and approved on a motion by Salo with a second by Ukleja.
AYES: All.
The Board read and accepted the following: the Treasurer’s Report of February 29, 2012; the Bills Payable/Paid Report for February 2012; the Revenue and Expense Report for February 2012; and the Statistical Circulation and Acquisitions Reports for February 2012. Acceptance of the above reports was on a motion by Ukleja with a second by Garcia. Roll call vote:
AYES: Blaskey, Salo, Ukleja, Garcia, Gutierrz, Teets.
NAYS: None.
ABSENT: Rivera.
Grand total for March: $34,542.06.
The librarians’ reports were read and accepted with the appreciation of the Board. Garrett reported that the Technical Services Report had been submitted, but had mistakenly been left out of the Board packets.
The Board was asked if they have ever considered using a collection agency. One of our staff has run a report to find the dollar amount of our missing and billed items. The Board would like the report broken down by kind of status, e.g., Missing, Billed , etc. There was further discussion about collection services and their costs.
Marianne Ryczek of Youth Services needs to talk to President Teets about planning the Stone Park Friday program for this summer
Highler encouraged the Board to read any legal information included in their packets.
Highler reported that the RAILS system is still staffing system offices in Burr Ridge. Future status of our regional Talking Books center in Geneva (Voices of Vision) is unknown. It is funded for fiscal year 2012. No new Talking Books on cassette are being produced. New books are available only in digital format or download. Talking Books is a free library service to persons unable to read or use conventional print material due to a visual or physical disability. Our SWAN online catalog has taken on paying SWAN staff as its employees. Six libraries are forming their own online catalog consortium which will be active by July 1. This consortium will not be funded by the state. No continuing education will be coming out of RAILS. Our SWAN fees will hold until next year. The fee structure may change after that.
Highler reminded the Board members about the requirement for online trustee training on the Open Meetings Act. Please let her know if you have interest in group training, if it is possible. She will look into the requirements.
Highler reminded Board members that Economic Disclosure Statements are due by April 30, 2012. They are done online. Please print out a copy of your confirmation for Highler’s records.
Highler reported that an Ethics Ordinance has already been passed by the Board. Having an Ethics Officer was only an option, which we chose not to include in our Ethics Ordinance.
Drafts of job descriptions for Head of Youth Services, Head of Technical Services, and Head of Circulation Services were read and accepted by the Board, on a motion by Blaskey with a second by Salo.
AYES: All.
No members of the public were present.
The next regular Board meeting is scheduled for April 19, 2012.
At 7:23 p.m., the Board voted to adjourn the regular meeting and go into Executive Session, as per 5ILCS 120/2(c)(1): “the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.” The motion was made by Ukleja with a second by Garcia.
AYES: All.
Barbara Salo, Secretary