Northlake Public Libray District

MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
AUGUST 20, 2009

The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 7:00 p.m. by President Kathy O’Cull. Present were Board members: Blaskey, Teets, Rivera and O’Cull. Also present were Aracely Gutierrez, to be sworn in as trustee; Beniamino Mazzulla, president (i.e., mayor) of Stone Park, with other Stone Park officials and citizens, to witness Gutierrez’s ceremony; Jan Schmudde, library director; and Mary Jane Garrett, assistant library director. Absent Board member: Salo. Board member Tom Salutric died on July 27, 2009.

The Board agreed to change the order of the agenda so that Aracely Gutierrez’s ceremony could take place first. Gutierrez was sworn in as Library Trustee.

Due to the absence of Salo, Sonya Teets was appointed Secretary pro tem.

Minutes of the regular Board meeting of June 18, 2009, were read and approved on a motion by Rivera with a second by Blaskey. Ayes: All.

Minutes of the Executive (i.e., Closed) Session of June 18, 2009, were read and approved on a motion by Teets with a second by Rivera. Ayes: All.

The Board read and accepted the following: the Treasurer’s Reports of June 30 and July 31, 2009; the Bills Payable Reports for June, July and August 20, 2009; the Revenue and Expense Reports for June and July of 2009; and the Statistical Circulation and Acquisitions Reports for June and July of 2009. Acceptance was on a motion by Teets with a second by Rivera. Roll call vote:

AYES: Blaskey, Gutierrez, Teets, Rivera, O’Cull.
NAYS: None
ABSENT: Salo.

Grand total of all payables listed (includes both July and August, 2009): $136,850.37

The Board agreed to change the order of the agenda to go into Executive (i.e., Closed) Session at 7:15 p.m., as per Statutory Section 5ILCS 120/2 (c)(3), for “the selection of a person to fill a public office, as defined in the Open Meetings Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove occupant under law or ordinance.” The Board went into Executive (i.e., Closed) Session on a motion by Blaskey with a second by Rivera. Ayes: All.

The Board came back into the regular meeting at 7:30 p.m.

Blaskey discussed with the Board how much financial responsibility should be given to the future library director. The Board may wish to give the new director less financial responsibilities at first, then add more as time goes on. Schmudde will provide the Board with a list of what independent financial decisions she has been making.

The librarians’ reports were read and accepted with the appreciation of the Board.

Ordinance #09-516, to levy an additional tax for maintenance, repairs and alterations of the library building and equipment, was adopted by the Board on a motion by Blaskey with a second by Teets. Roll call vote:

AYES: Blaskey, Gutierrez, Rivera, Teets, O’Cull.
NAYS: None.
ABSENT: Salo.

The revised Disruptive Behavior Policy and Procedures was read and accepted by the Board on a motion by Rivera with a second by Teets. Ayes: All.

The position of Discipline Monitor was discussed by the Board. Some revisions of what the monitor’s responsibilities and duties are have been made. Schmudde would prefer having two monitors, each having two nights per week, with thirty days’ probation. The monitor does not have to be a police officer, but does need to have experience in dealing with children and teenagers. Blaskey suggested posting the position in the library in addition to where Schmudde usually posts it.

The Board approved the maintenance agreement for Premier Mechanical, for the yearly fee of $8,200.00, on a motion by Teets with a second by Rivera. Ayes: All.

The Board reviewed the Administrative Ready Reference and Illinois Library Laws and Rule, January, 2008.

7:44 p.m., staff from Kepner + Associates arrived.

Schmudde and Garrett left the meeting at 7:45 p.m., so the Board could discuss the Library Director search with Mary Jane Kepner of Kepner + Associates.

A motion was made to approve the ad for a new Library Director and salary as proposed by Mary Jane Kepner, the library consultant. Motion was made by Blaskey with a second by Gutierrez. Ayes: All.

No members of the public were present.

The next regular Board meeting is scheduled for September 17, 2009.

The meeting was adjourned at 8:25 p.m. on a motion by Teets with a second by O’Cull. Ayes: All.

Sonya Teets, Secretary Pro Tem

NOTICE OF PUBLIC HEARING
Thursday, September 17, 2009
7:00 P.M.
Program Room - Lower Level

AGENDA

1) Call to order, roll call.

2) Public Hearing on Ordinance #09-517, Budget and Appropriations of the Northlake Public Library District for the Fiscal Year Beginning July 1, 2009 and Ending June 30, 2010.

3) Adjournment.

Originally POSTED: Tuesday, September 15, 2009

MONTHLY MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
SEPTEMBER 17, 2009
7:05 P.M.

AGENDA

• Call to order, roll call.
• Approval of the Minutes of the Regular Board Meeting of August 20, 2009.
• Approval of the Executive Session Minutes of August 20, 2009.
• Acceptance of the Treasurer's Report of August 31, 2009.
• Acceptance of the Bills Payable Report for September 17, 2009.
• Acceptance of Revenue and Expense Report for September, 2009.
• Acceptance of Statistical Circulation and Acquisitions Report for September, 2009
• Librarians’ Reports.

UNFINISHED BUSINESS

None

NEW BUSINESS

1) Adopt Ordinance #09-517. Providing for Budget and Appropriations of the Northlake Public Library District for Fiscal Year Beginning July 1, 2009 and Ending June 30, 2010.

2) Approve Estimate of Revenues for FY2009-2010.

3) Adopt Plan for Ongoing Building Maintenance, Replacement and Repairs and Environmental Scan.

4)  Approve carpet and tile replacement proposal from Central Rug and Carpet.

5) Approve the hiring of Ernesto Posada, part time Circulation Clerk effective September 1, 2009 to replace Melissa Posada.

6) Letter dated August 27, 2009, from Klein, Thorpe and Jenkins, proposal to locate untaxed property in the library district.

7) List of Jan Schmudde’s financial authority and responsibilities.

8) Letter dated August 20, 2009, from Klein, Thorpe and Jenkins, concerning changes to Open Meetings and Freedom of Informatino Act.

9) Executive Session:  5 ILCS 120/2 (c)(3):  The selection of a person to fill a public office, as defined in the Open Meetings Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or  removal of the occupant of a public office, when the public body is given power to remove  the occupant under law or ordinance.

10) FYI. Annual Report for FY 2008-2009.

11) Kepner + Associates will be discussing with the Board what the Board wants in a new Library Director.

12) Public Discussion.

13) Adjournment.

Items not listed on this agenda are for announcement, deliberation and/or discussion only; no official action will be taken.

The next Board meeting is scheduled for October 15, 2009.

Originally POSTED:  3:00 p.m.  September 15, 2009