Northlake Public Libray District

MINUTES OF THE PUBLIC HEARING
FOR TRUTH IN TAXATION
2009 LEVY
NORTHLAKE PUBLIC LIBRARY DISTRICT
NOVEMBER 19, 2009

The public hearing for truth in taxation for the levy for fiscal year 2009-2010 of the Northlake Public Library District was called to order at 7:00 p.m. by President Kathy O’Cull. Present were Board members: Blaskey, Rivera, Salutric, Salo, O’Cull. Also present were Jan Schmudde, library director and Mary Jane Garrett, assistant library director. Absent Board members: Gutierrez, Teets.

Copies of the handout explaining the levy and tax extension for the library district were given to the Board.

No members of the public were present for the hearing.

The public hearing was adjourned at 7:10 p.m. on a motion by Salo with a second by Rivera.

Ayes: All.

Barbara Salo, Secretary

MINUTES OF EXECUTIVE SESSION
NORTHLAKE PUBLIC LIBRARY DISTRICT

DATE: November 19, 2009

TIME: 7:43 p.m.

Place of Meeting: Program Room

Members Present: Blaskey, Salo, Salutric, Rivera, O’Cull

Members Absent: Gutierrez, Teets

Vote/on Closing:

Members Aye: All
Members Nay: None

Non-members in Attendance: Schmudde

Applicable Statutory Section: 5ILCS 120/2 (c)(1) T he appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.

Subject Matter Discussed:

1. Discussion of holiday bonuses for staff.
2. Discussion of dates for final interview sessions for Library Director Candidates.

Record of any vote taken: None taken.

At 8:12 p.m., a motion to adjourn was made by Rivera, second by Salutric.

Ayes: All.

Barbara Salo, Secretary

MINUTES OF SPECIAL BOARD MEETING
EXECUTIVE SESSION
NORTHLAKE PUBLIC LIBRARY DISTRICT

DATE: December 7, 2009

TIME: 4:35 p.m.

Place of Meeting: Program Room

Members Present: Blaskey, Salo, Salutric, Rivera, Teets, O’Cull

Members Absent: Gutierrez

Vote/on Closing:

Members Aye: All
Members Nay: None

Non-members in Attendance: Kepner, Hampson

Applicable Statutory Section: 5ILCS 120/2 (c)(1) T he appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.

Subject Matter Discussed: Second interviews of two finalists for Library Director were conducted. Discussion regarding candidates took place. A candidate was selected. Mary Jane Kepner was empowered to make an offer to the candidate.

Record of any vote taken: None taken.

At 9:00 p.m., a motion to adjourn was made by Salo, second by Salutric.

Ayes: All.

Barbara Salo, Secretary

MINUTES OF SPECIAL BOARD INTERVIEW COMMITTEE MEETING
EXECUTIVE SESSION
NORTHLAKE PUBLIC LIBRARY DISTRICT

DATE: December 1, 2009

TIME: 4:13 p.m.

Place of Meeting: Program Room

Members Present: Blaskey, Salo, Salutric, Gutierrez

Members Absent: None

Vote/on Closing:

Members Aye: All
Members Nay: None

Non-members in Attendance: Kepner, Hampson

Applicable Statutory Section: 5ILCS 120/2 (c)(1) T he appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.

Subject Matter Discussed: The candidate pool for the Director position was narrowed to two candidates. Possible dates for second interviews were discussed.

Record of any vote taken: None taken.

At 6:10 p.m., a motion to adjourn was made by Blaskey, second by Salutric.

Ayes: All.

Barbara Salo, Secretary

MINUTES OF SPECIAL BOARD INTERVIEW COMMITTEE MEETING
EXECUTIVE SESSION
NORTHLAKE PUBLIC LIBRARY DISTRICT

DATE: November 30, 2009

TIME: 4:20 p.m.

Place of Meeting: Program Room

Members Present: Blaskey, Salo, Salutric, Gutierrez

Members Absent: None

Vote/on Closing:

Members Aye: All
Members Nay: None

Non-members in Attendance: Kepner

Applicable Statutory Section: 5ILCS 120/2 (c)(1) T he appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.

Subject Matter Discussed: Interview two candidates for Director position.

Record of any vote taken: None taken.

At 7:20 p.m., a motion to adjourn was made by Blaskey, second by Salutric.

Ayes: All.

Barbara Salo, Secretary

MINUTES OF SPECIAL BOARD INTERVIEW COMMITTEE MEETING
EXECUTIVE SESSION
NORTHLAKE PUBLIC LIBRARY DISTRICT

DATE: November 24, 2009

TIME: 4:05 p.m.

Place of Meeting: Program Room

Members Present: Blaskey, Salo, Salutric, Gutierrez

Members Absent: None

Vote/on Closing:

Members Aye: All
Members Nay: None

Non-members in Attendance: Kepner

Applicable Statutory Section: 5ILCS 120/2 (c)(1) T he appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.

Subject Matter Discussed: Interview one candidate for Director position.

Record of any vote taken: None taken.

At 5:35 p.m., a motion to adjourn was made by Blaskey, second by Salutric.

Ayes: All.

Barbara Salo, Secretary

MINUTES OF SPECIAL BOARD INTERVIEW COMMITTEE MEETING
EXECUTIVE SESSION
NORTHLAKE PUBLIC LIBRARY DISTRICT

DATE: November 17, 2009

TIME: 4:02 p.m.

Place of Meeting: Program Room

Members Present: Blaskey, Salo, Salutric, Gutierrez

Members Absent: None

Vote/on Closing:

Members Aye: All
Members Nay: None

Non-members in Attendance: Kepner

Applicable Statutory Section: 5ILCS 120/2 (c)(1) T he appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.

Subject Matter Discussed: Interview two candidates for Director position.

Record of any vote taken: None taken.

At 7:18 p.m., a motion to adjourn was made by Blaskey, second by Salutric.

Ayes: All.

Barbara Salo, Secretary

MINUTES OF THE REGULAR MEETING
OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
NOVEMBER 19, 2009

The regular meeting of the Northlake Public Library District Board of Trustees was called to order at 7:10 p.m. by President Kathy O’Cull. Present were Board members: Blaskey, Rivera, Salo, Salutric and O’Cull. Also present were Jan Schmudde, library director; and Mary Jane Garrett, assistant library director. Absent Board members: Gutierrez, Teets.

Minutes of the regular Board meeting of October 15, 2009; the Executive Session Minutes of October 15, 2009; and the minutes of the Special Board meetings of October 29 and November 3, Executive Sessions, were read and approved on a motion by Rivera with a second by Salutric. Roll call vote.

AYES: Blaskey, Rivera, Salutric, Salo
NAYS: None
ABSTAIN: O’Cull
ABSENT: Gutierrez, Teets

The Board read and accepted the following: the Treasurer’s Report of October 31, 2009; the Bills Payable Report for November 19, 2009; the Revenue and Expense Report for October 2009; and the Statistical Circulation and Acquisitions Report for October 2009. Acceptance of the above reports was on a motion by Salo with a second by Rivera. Roll call vote:

AYES: Blaskey, Rivera, Salutric, Salo, O’Cull
NAYS: None
ABSENT: Gutierrez, Teets

Grand total of all payables listed: $545,682.60

The librarians’ reports were read and accepted with the appreciation of the Board.

Ordinance #09-520, Ordinance Levying and Assessing Taxes of the Northlake Public Library District, Cook County, Illinois, for the Fiscal Year Beginning July 1, 2009 and Ending June 30, 2010, was adopted on a motion by Blaskey with a second by Salo. Roll call vote:

AYES: Blaskey, Rivera, Salutric, Salo, O’Cull
NAYS: None
ABSENT: Gutierrez, Teets

Ordinance #09-521, Ordinance Directing Against Proportional Reduction in the Aggregate Extension of the 2009 Tax Levy of the Northlake Public Library District, was adopted on a motion by Salo with a second by Rivera. Roll call vote:

AYES: Blaskey, Rivera, Salutric, Salo, O’Cull
NAYS: None
ABSENT: Gutierrez, Teets

Ordinance #09-522, Approving Intergovernmental Agreement with Metropolitan Library System, for reciprocal borrowing agreement, was approved on a motion by Rivera with a second by Blaskey. Roll call vote:

AYES: Blaskey, Rivera, Salutric, Salo, O’Cull
NAYS: None
ABSENT: Gutierrez, Teets

Each Board member received a copy of the financial audit for the fiscal year ending June 30, 2009 as prepared by McClure, Inserra & Company, Chartered, plus additional evaluation amd commentary. The Board approved the Financial Audit for the Fiscal Year Ending June 30, 2009 as prepared by McClure, Inserra & Company, Chartered, on a motion by Blaskey with a second by Salutric. Roll call vote:

AYES: Blaskey, Rivera, Salutric, Salo, O’Cull
NAYS: None
ABSENT: Gutierrez, Teets

The Board approved the transfer of all remaining money from the Construction Fund into the Corporate Fund, on a motion by Salo with a second by Blaskey. Roll call vote:

AYES: Blaskey, Rivera, Salutric, Salo, O’Cull
NAYS: None
ABSENT: Gutierrez, Teets

Schmudde reported on some projects remaining for the library, including carpeting replacement, replacing parking stops in the library lot, carpet cleaning and stain removal, and replacing the stall dividers in the men’s rest room on the first floor.

The annual Treasurer’s Statement of Receipts and Disbursements for the fiscal year ending June 30, 2009, was approved by the Board on a motion by Rivera with a second by Blaskey. Roll call vote:

AYES: Blaskey, Rivera, Salutric, Salo, O’Cull
NAYS: None
ABSENT: Gutierrez, Teets

Two Board Officers need to be appointed to sign checks on December 21, 2009, and on January 7, 2010. O’Cull and Blaskey volunteered and were appointed, with Salo as a backup person.

The Board read a letter from a patron, George Arca, concerning fines for overdue DVD’s. The Board authorized Schmudde to write a letter to Mr. Arca explaining the district’s DVD fine and return policies. The present fine and return policies will not be changed by the Board, as they were just discussed and modified at the regular Board meeting of October 15, 2009.

The hiring of Thomas Wall as part-time Discipline/Security Monitor, effective November 9, 2009, was approved on a motion by Rivera with a second by Blaskey.

Ayes: All.

The Board approved the signing of the Annual Certification of the Metropolitan Library System Public Library Membership, FY 2009-2010, on a motion by Blaskey with a second by Salo. \

Ayes: All.

At 7:43 p.m., the Board went into Executive (i.e. Closed) Session, as per Statutory Section 5ILCS 120/2(c)(1), for “the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel, including hearing testimony on a complaint lodged against an employee or against legal counsel to determine its validity.” Approval was on a motion by Rivera with a second by Blaskey.

Ayes: All.

The regular Board meeting resumed at 8:05 p.m.

Motion to approve holiday bonuses as discussed in Executive Session was made by Rivera, seconded by Salutric. Roll call vote:

AYES: Blaskey, Rivera, Salutric, Salo, O’Cull
NAYS: None
ABSENT: Gutierrez, Teets

The Interview Committee will discuss the dates at the next Special Board Interview Committee Meeting.

There was no further public discussion.

The next regular Board meeting is scheduled for January 21, 2010.

A motion to adjourn the meeting was made by Salo, seconded by Rivera.

Ayes: All.

The meeting adjourned at 8:15 p.m.

Barbara Salo, Secretary

MONTHLY MEETING OF THE
NORTHLAKE PUBLIC LIBRARY DISTRICT
JANUARY 21, 2010
7:00 P.M.

AGENDA

• Call to order, roll call.
• Approval of the Minutes of the Public Hearing for the Truth in Taxation 2009 Levy of November 19, 2009.
• Approval of the Minutes of the Regular Board Meeting of November 19, 2009.
• Approval of the Executive Session Minutes of November 19, 2009.
• Approval of the following:
• Minutes of the Special Board Interview Committee Meeting-Executive Session of November 17, 2009.
• Minutes of the Special Board Interview Committee Meeting-Executive Session of November 24, 2009.
• Minutes of the Special Board Interview Committee Meeting-Executive Session of November 30, 2009.
• Minutes of the Special Board Interview Committee Meeting-Executive Session of December 1, 2009.
• Minutes of the Special Board Meeting – Executive Session Minutes of December 7, 2009.
• Acceptance of the Treasurer's Reports of November 30 and December 31, 2009.
• Acceptance of the Bills Payable Reports for December 31, 2009 and January 21, 2010.
• Acceptance of Revenue and Expense Reports for November and December, 2009.
• Acceptance of Statistical Circulation and Acquisitions Reports for November and December, 2009.
• Librarians’ Reports.

UNFINISHED BUSINESS

Adopt policy outlining Library Director’s financial authority.

NEW BUSINESS

1. Formal motion to hire Sharon Highler as Library Director effective January 18, 2010.
2. Approve the hiring of Robert Parker as Adult Services Page, effective December 21, 2009, to replace Erica Szkudlarek.
3. Approve the hiring of Allison Bartellt as Youth Services Associate to replace Tyler Works, effective December 16, 2009.
4. Resolution to appoint Sharon Highler as new Authorized Agent for I.M.R.F..
5. Discuss problems with technology on PCs regarding Yahoo email, Facebook, etc.
6. Nimec letter anticipating 10% increase in electric rate over last year.
7. Appoint FOIA person.
8. Public Discussion.
9. Adjournment

Items not listed on this agenda are for announcement, deliberation and/or discussion only; no official action will be taken.

The next Board meeting is scheduled for February 18, 2010.

Originally POSTED: 3:00 p.m. January 19, 2010